Trainee Reporting Forms

Frequently Asked Questions (FAQ)

When are my forms/report due?

1. Trainee-Mentor Program Compacts are due prior to beginning your fellowship. You should receive this document immediately following notification of your acceptance into your program.
   
2. Program Entry Surveys are due prior to your first Trainee-Mentor Meeting. Ideally you should complete and submit this form within one (1) month of beginning your training program.
   
3. Individual Development Plans are due at the same time as your first Trainee-Mentor Meeting Form. Your IDP should ideally be developed as your begin your training with your Mentor, in advance of your first Trainee-Mentor Report, and subsequently reviewed and revised as needed at Trainee-Mentor meetings.
   
4. Trainee-Mentor Meeting Reports are due on a regular basis as shown above.
   
5. An Annual Research Report and Annual Program Evaluation are required at the end of each Program Year and should be completed by the date(s) shown above.

What constitutes “auditing” a course as a Postdoc?

1. The purpose of auditing coursework is to provide you with additional training and skills to enable you to move to the next stage of your career; be competitive in grant applications; and more. Attending the course without comprehending the material provides little career development benefit.
   
2. Auditing a REQUIRED course as a Postdoctoral fellow should be thought of as formally taking AND PASSING a course, but without the requirement to be formally enrolled.
   
3. Audited courses must still be attended; completed; and passed on a PASS/FAIL BASIS.

Program	Form	Instructions
CIRM		Please complete this web-based form and click submit when complete. Please note that you must be logged-in to save in-progress forms. Please contact IBSC@ucsc.edu if you do not have a login for the IBSC website.
IRACDA
T32
GAIN
UC-DDI

Program	Form	Instructions
All		This form is applicable to all programs, but is not required for GAIN or UC-DDI fellows. Please complete this web-based form and click submit when complete. Please note that you must be logged-in to save in-progress forms. Please contact IBSC@ucsc.edu if you do not have a login for the IBSC website.

Program	Form	Instructions
All		This form should be submitted every 6-months (CIRM/T32) or every 3-months (IRACDA) as detailed in your Trainee-Mentor Program Compact. A copy of your report will be automatically emailed to you and your Mentor/PI upon submission. To help ensure no loss of data, we recommend typing up entries in Word (or similar) and copying entries into the form.